Embry-Riddle: Celebrating 100 Years of Leadership in Aviation and Aerospace
As Embry-Riddle Aeronautical University marks its Centennial we proudly celebrate 100 years of advancing the future of flight and aerospace education. With vibrant residential campuses in Daytona Beach FL and Prescott AZ and a Worldwide network spanning nearly 120 global locations Embry-Riddle stands as the worlds largest aviation and aerospace university.
For a century we have led innovation in STEM education serving more than 30000 students around the globe. Our cutting-edge programs in Applied Science Aviation Business Technology Engineering Safety Security and Space empower the next generation of leaders to shape the future of flight exploration and discovery.
As we launch our next century we remain committed to excellence innovation and preparing graduates who will transform industries and redefine what is possible.
The Opportunity
The Event Coordinator supports the Daytona Beach campus by coordinating a wide range of externally and internally sponsored events. Reporting to the Manager of Campus Events this role ensures seamless planning execution and evaluation of conferences camps internships and institutional events while supporting university branding and administrative operations.
Key Responsibilities
Event Coordination & Client Management
Serve as the primary point of contact for external clients summer camps and internal internship programs.
Coordinate logistics for conferences and group events in alignment with university policies and standards.
Consult with clients to define event goals timelines and service requirements.
Collaborate with campus partners (Campus Safety IT Catering Housing Student Union Creative Services etc.) to ensure successful event execution.
Manage event scheduling and communications through the university event management system (SchedulER).
Partner with the Budget Office to support billing accuracy revenue tracking and financial reporting.
Identify opportunities to improve processes and enhance the client experience.
Participate in cross-training across all aspects of event planning and execution.
Progressively assume ownership of smaller events and components of larger programs with the expectation of independently managing select events within 612 months.
University Trademark & Licensing Support
Assist with administration of the Universitys trademark and licensing program to support brand compliance and revenue initiatives.
Review and assist with approval of artwork submissions via the Affinity Gateway licensing portal as delegated.
Support review of student organization artwork submissions within Campus Groups prior to licensing approval.
Participate in university-sponsored trade shows and related events (approximately 23 times annually).
Administrative Operations
Maintain and update the campus event management system (SchedulER).
Process requisitions and maintain accurate documentation for event-related expenses.
Maintain organized records reports and event files.
Participate in planning and logistics meetings.
Support revenue tracking forecasting and annual budget preparation.
Ensure accurate data entry throughout all phases of event planning execution and closeout.
Campus Event Support
Assist in planning and execution of major university events including Commencement Convocation Homecoming Family Weekend and the Presidential Speaker Series.
Coordinate with campus departments to support venue setup logistics and resource management.
Perks Await You at Embry-Riddle!
Health Benefits: Experience comprehensive medical dental and vision coverage along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your healthbecause your journey to wellness should be rewarding! Buckle up for a healthier happier you!
Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree and discounted rates for your spouse and dependent children up to age 26.
Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution with no vesting period.
Generous Time Off: Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9 paid holidays including the day after Thanksgiving and the week between Christmas Eve and New Years Day.
Compensation
The (annual salary/hourly) range for this role is $45000 to $50000. The final offer will be based on the candidates skills qualifications and experience as well as applicable state regulations internal equity and business needs and may fall outside of the stated range.
Required Education and Qualifications:
Bachelors degree in Event Management Hospitality Business or related field; or equivalent experience (minimum 3 years in event planning or coordination).
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
Excellent written and verbal communication skills.
Strong attention to detail and problem-solving abilities.
Ability to work independently and collaboratively across departments.
Strong time management skills with the ability to meet deadlines.
Preferred
Experience with event management systems (25Live or similar platforms preferred).
Experience in higher education conference services or large-scale event coordination.
Work Environment & Requirements
Flexible schedule required including evenings and weekends.
Ability to travel out of state for events and trade shows (23 times annually).
Must have reliable transportation.
Ability to lift and transport materials up to 25 pounds on occasion.
Application process/requirements
To submit your application for this opportunity please visit the Embry-Riddle Career Site and search for requisition number R311512 . Please attach all relevant materials to your application when you apply online. Complete submissions include:
Cover letter
Full Resume
Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)
Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday.
Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty staff and students are treated fairly and provided equal opportunities for employment advancement compensation training and other benefits of employment. Embry-Riddle makes employment decisions including hiring promotions compensation and other terms of employment based on individual merit qualifications and abilities. Embry Riddle is strongly opposed to discrimination and harassment and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race color national origin sex disability veteran status predisposing genetic characteristics age religion or pregnancy status or any other status protected by federal state or local law in its employment educational programs admissions policies financial aid or other school-administered programs or activities. For further information please visit our website .
Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact and should not reach out to hiring managers or staff.
Required Experience:
IC
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